Asset Ownership

Finding Data Owners

There is no one single magic formula that will pop out the answer to “who owns the data?”

Instead, you have to explore multiple methodologies and run these analytics in a logical series, leveraging a variety of different data sources, with multiple scenarios to avoid, adding business intelligence reflecting internal standards, as well as, algorithms that provide the right owner through possible multiple degrees of separation.
SOUNDS TOUGH, DOESN’T IT? Because it is!
Luckily, we’ve automated it.
Check out this video to learn more about Data Ownership

The Waterfall Approach

What’s up with all these approaches?
  • There is no single approach that will work across all your assets
  • The clues are spread across a variety of different data sources
  • Every company has a different set of rules to figure out ownership
  • SPHERE has automated this process, getting you the right owner.
Webinar Replay! AD Group Ownership

Ownership Method

Example: Majority Manager
Finding owners of unstructured data in your file shares is tough.
Here is an example of a commonly used approach in our process

Owner Metadata

So, once you have an owner, you have SO MUCH INFORMATION about the data.

Once you have an owner for all your data…

You can do cool stuff like this…

Owners and their Entitlement Reviews

Owners are the authoritative source for making critical decisions about the data and assets they own.
This includes validating access requirements, providing insights when objects can be retired, and much more.

SPHERE has created an automated way to reach out to these owners and:
✓ Confirm or reassign ownership
✓ Provide use case and descriptions
✓ Advise whether stale or active
✓ Approve or deny access
All owner feedback is maintained for audit purposes and remediation activities kicked off based on these results!

Check out a past webinar all about automating the Ownership Campaign: Entitlement Review

Would you like to talk to an expert?